Frequently Asked Questions

How do I report or verify work history for nurse aides?

Providers/agencies who do NOT have a facility code:

Work history must be submitted by the provider on official letterhead.  It shall be signed and dated by the administrator or designee.  It must be mailed; faxes will not be accepted. The following information is required:

  • the name, social security number, date of birth, address, e-mail address, and phone number of the aide
  • the date (month, day, and year) the aide began working and the date (month, day, and year) the aide last worked
  • the specific nursing and nurse-related duties performed by the aide
  • the name, address, phone number, and provider license number of the agency reporting the work history
  • the name and title of the individual reporting the work history

Providers/agencies who DO have a facility code:

Work history is reported using the NAT-7 Form.  It must be mailed; faxes will not be accepted.  Nursing homes are required to electronically submit work history via the eNAT-7 in LARS. 

CNA’s employed through staffing agencies:

Work history for a CNA employed through a staffing agency is reported using the NAT-7SA Form.  It may not be submitted by the staffing agency; the LDH-licensed provider that the CNA performed work for must submit to the Nurse Aide Registry. It must be mailed; faxes will not be accepted.

Mailing Address:

LA Nurse Aide Registry

PO Box 3767

Baton Rouge, LA  70821

See also:

“What is the nurse aide certification period and what are the requirements to retain certification?”

“How do I obtain a facility code for my agency?”  

How do I obtain a facility code for my agency?

Complete the Designated Signature Form. The form will be reviewed to determine whether your agency meets the criteria necessary to be assigned a facility code by the Louisiana Nurse Aide Registry. Mail the original form, completed in its entirety, to the Louisiana Nurse Aide Registry, Department of Health, P. O. Box 3767, Baton Rouge, LA  70821. You must also submit a detailed description of the nursing and nursing-related duties performed by the CNA's.

Incomplete forms will be returned. The registry will send written notification of whether your agency meets the criteria for a facility code.

If assigned a facility code, please be advised that:

Completion of the "Designated Signature Form” indicates you agree to adhere to all policies and procedures which include completing the NAT-7 form on all certified nurse aides who are hired and terminated (regardless of the reason for termination). The NAT-7 form shall be mailed to the registry once the aide has worked a minimum of eight (8) hours and immediately upon termination.  You also agree that the NAT-7 form will be kept secure, and not provided to employees.

 

How do I transfer (request reciprocity) my nurse aide certification from one state to another?

The reciprocity process allows for an aide who is certified on a Nurse Aide Registry in one state to transfer the certification to another state.   

A nurse aide, certified in another state, who wishes to transfer the certification to Louisiana shall complete a reciprocity form using the directions below. 

  1. A reciprocity form needs to be completed by the registry in each state where you are currently certified.  The reciprocity form and the directory of state registries is available at http://www.ldh.la.gov/cnadsw

    a. Print the reciprocity form and complete the top part, in its entirety. If transferring from a state which uses online verification; mail this form, a legible copy (clear enough to be read on the card) of your social security card and official Louisiana identification (ID card, driver's license, etc.) to the Louisiana Nurse Aide Registry at LDH - Health Standards, P. O. Box 3767, Baton Rouge, La. 70821.

    b. Print the reciprocity form and complete the top part, in its entirety. If transferring from a state that does not use online verification, mail this form to each state where you are currently certified and have them complete the bottom part of the form. The should be mailed to the Louisiana Nurse Aide Registry at LDH - Health Standards, P. O. Box 3767, Baton Rouge, La. 70821.

2. A nurse aide certified in Louisiana, who wishes to transfer the certification to another state, must contact the Nurse Aide Registry in that state to obtain the policy and procedure(s) the state uses to grant reciprocity.

If you have any questions or any problem downloading a copy of the reciprocity form, you may call the registry at (225) 342-0138.

 

 

How do I verify nurse aide certification?

1. Go to http://www.ldh.la.gov/cnadsw

            a. Select "Nurse Aide Registry/Direct Service Worker Registry"

            b. Select "CNA" 

            c. Enter the "social security number" only.
                    * You must enter the dashes in the social security number.
                    * Scroll to the bottom of the page to see your information.

2. If you are having problems accessing the website as instructed above, please call the registry at (225)
    342-0138 to report a problem.    

 

What is the nurse aide certification period and what are the requirements to retain certification?

Nurse aides are certified for 2 years, beginning with the certification date.

Nurse aides are required to work, at least, 8 hours during every 24 month period (2 years) once certified.  The 8 hours must include "nursing or nurse related" duties and should have been performed in approved settings such as: (nursing homes, hospitals, home health agencies, personal care attendant agencies, assisted living programs, hospice agencies, respite agencies, supervised independent living agencies, adult day health care programs and intermediate care facilities for the developmentally disabled (ICF/DD) programs) in order for aides to maintain their certification. 

NOTE: Duties performed in schools serving children with special needs, work in correctional facilities caring for patients, supervised independent living agencies, adult day health care programs, supported employment and intermediate care facilities for the developmentally disabled (ICF/DD) programs) must be reviewed to determine whether they meet the established criteria.

1. If certification is lost because the nurse aide does not have the required work history, the nurse aide may retest or complete another Nurse Aide Training Program to be certified again (provided there is no other reason which would prohibit recertification).  Aides may go to http://www.ldh.la.gov/cnadsw to find out if they are eligible to retest and get instructions for retesting.

2. If certification is lost because the nurse aide has the required work history but it has not been reported to the registry (regardless of the reason), that work history is to be submitted to the registry in accordance with the instructions outlined in "How do I report or verify work history for aides?"

 

Where can I find a listing of nurse aide registries for all states?

A link to the "Directory of Nurse Aide Registries" can be found on the Nurse Aide (CNA) Training and Certification home page.

 

What is a NAT-7 form and where can I obtain one?

The NAT-7 form is one of the methods used to report employment and termination of certified nurse aides (CNAs) to the Nurse Aide Registry. To obtain the NAT-7 form, contact the registry at 225 342-0138 or send a written request for such to: Louisiana Nurse Aide Registry, LDH - Health Standards Section, P. O. Box 3767, Baton Rouge, LA  70821.

The other mode used to report employment and termination is the electronic method (eNAT-7), through the Louisiana Registry System (LARS), currently used by nursing home providers. More information regarding LARS is available on the Nurse Aide (CNA) Training and Certification page.

What is a NAT-7SA form and where can I obtain one?

The NAT-7SA form is used by nursing home providers to report employment and termination of certified nurse aides (CNAs), to the Nurse Aide Registry, when the aide is employed through a staffing agency.  To obtain the NAT-7SA form, contact the registry at 225 342-0138 or send a written request for such to the Louisiana Nurse Aide Registry, LDH - Health Standards Section, P. O. Box 3767, Baton Rouge, LA  70821.

How do I report a change in Designated Signatures?

This link provides the Designated Signature Form needed to report changes in authorized personnel.

Where do I find a list of Train the Trainer Instructors for Nurse Aide Training Programs or Nurse Aide Training Schools?

Attached is a list of train the trainer instructors approved to teach the course for individuals who wish to teach in a Nurse Aide Training Program or Nurse Aide Training School.

Where do I find the Clinical Contract Change Form and instructions?

Click here to access the Clinical Contract Change Form and instructions.

Where do I find the Coordinator or Instructor Change Form?

Click here to access the Coordinator/Instructor Change Form (NA-02).  If additional space is required, the Supplemental Coordinator/Instructor Change Form (NA-02a) should be used.

How do I access the Louisiana Registry System (LARS)?

The Louisiana Registry System (LARS) can be accessed directly or through the Louisiana Nurse Aide Registry web page at http:www.ldh.la.gov/cnadsw.

For problems accessing or navigating through LARS, sent an e-mail to lars@trisine.com.

 

Is there a list of "LDH-Approved" Nurse Aide Training Schools/Programs?

A list of Nurse Aide Training Schools is available. There is no list of nursing home providers who are approved to train, readily available. To find out if a particular nursing home provider is approved to train, please call the nursing home to ask if they are currently approved to train. 

Nurse Aide Certification - Is it possible to use my education and training as a nursing student, military personnel or a nurse to be certified as a nurse aide?

RN and LPN students who have completed sufficient course content may be eligible to test for certification, if the application and required documentation is submitted within 3 years of taking the nursing course.

RN's and LPN(LVN)'s who trained in other countries will be required to test in order to be certified to the Registry.

Military personnel and RN/LPN's shall submit the documentation requested to determine eligibility for certification.

Complete the "Application for Nurse Aide Certification" and submit all required documentation, as noted on the application, via mail.  If approved, you will be notified.

Please note: Unofficial transcipts will NOT be accepted. If additional information is needed, you will be notified once your application has been reviewed.

Is it possible to retest to be certified again?

The option to retest is available to certified nurse aides whose certification is expired and is listed as "not certified" on the Louisiana Nurse Aide Registry.  Aides are eligible to retest during the two (2) year period immediately following the expiration of their certification.  For additional information regarding retesting and to obtain the names and contact numbers of the testers, click here.

If the aide's certification expired is for more than two (2) from the expiration date, the aide must retrain; they are not eligible to retest.